API-first design
apaleo's OpenAPI exposes folio state, reservations, payment events and multi-property isolation on a single surface. That's what lets our apps embed into apaleo One in real time — not as nightly batch syncs.
apaleo-native SaaS · Vienna, Austria
HoTechOlution
Ho · Hospitality
Tech · Technology
Olution ·
Single-purpose software for apaleo hotels — built, shipped and supported by one apaleo specialist in Vienna.
Built exclusively for apaleo
One platform. Deep, real-time integrations — not CSV add-ons.
Every HoTechOlution product plugs straight into apaleo's open API and live webhooks. That means cases close in seconds, data stays in sync, and apps embed right inside the apaleo UI — the way a modern, composable hotel stack is meant to work.
apaleo figures from apaleo's own communications, 2024–2025.
2,000+
apaleo properties worldwide
85,000+
units under management
30+
countries
250+
apps in the apaleo Store
Why apaleo, and only apaleo
An API-first PMS deserves API-first apps.
apaleo is the cloud-native, open PMS that lets a small studio build deeply integrated apps — not CSV add-ons. Four reasons every HoTechOlution product is apaleo-only:
Real-time webhooks
apaleo Pay and reservation webhooks fire the moment something happens. Cases close in seconds; data stays in sync — not in tomorrow morning's reconciliation.
Multi-property by design
Every product respects per-property configuration: rules, exclusions, mappings and grace periods are independent. A 3-hotel group and a 30-hotel chain configure the same way.
EU-hosted, GDPR by design
Vienna-based, EU-hosted, built by a Geprüfter Datenschutzexperte. Same legal jurisdiction as our DACH hotel customers. No US sub-processors in the request path.
Live products
Three apps. Each solves exactly one problem — completely.
No bloated all-in-one suite. Single-purpose tools you can compose into your apaleo stack, with full functionality at every price tier.
GIMSI
Group & Proposal Management
Build group & MICE profiles, pick dates and rates, generate a polished offer PDF in minutes, and push the reservations straight back into apaleo in real time.
- Group profile management
- Offer PDFs in minutes
- Real-time push to apaleo
- Embedded in 11 places in apaleo One
7,000+ offers · 110,000+ reservations pushed to apaleo · 27+ hotels.
GoClearBalance
Automated dunning & debt collection (Mahnwesen & Inkasso)
Finds overdue guest balances in apaleo, sends escalating dunning notices with one-click Apaleo Pay links, and auto-closes cases the moment a guest pays — your team stays in control.
- 4 configurable dunning stages
- One-click Apaleo Pay links
- Bilingual DE / EN letters
- Immutable audit & transparency log
BMD Connector
apaleo → BMD accounting export (Austria)
Bridges apaleo finance data to BMD with fully self-configurable account mapping. Automatic monthly exports, transaction-fee extraction and chargeback alerts — no manual conversions, no support tickets.
- Automatic monthly exports by email
- Self-configurable account mapping
- Transaction-fee extraction
- Chargeback email alerts
Transparent pricing
Priced by size — never by features.
Smaller hotels pay less because they're smaller, not because they get a crippled product. Move the slider to see what your property would pay.
Size up your portfolio
Set rooms per property and how many properties — prices update live.
40
rooms / property
1
properties
How we build
Principles, not marketing.
A deliberately small company with a few non-negotiables — the reasons hoteliers trust software from one person in Vienna.
01
Full features at every tier
We never feature-gate. Tiers differ by property size only — small hotels get the exact same product.
02
Cheapest reputable option
Priced well below VC-funded competitors in every niche — and sustainable enough to keep it that way for years.
03
Grandfathered for life
Existing customers keep their price forever. Reliability is the brand, not a launch promo.
04
German-first, English-ready
DACH-grade German UI, support and docs are non-negotiable. Full English for international reach.
05
GDPR by design, EU-hosted
Built in Europe by a certified data-protection expert. Compliance is the default, not an add-on.
06
Deterministic, not AI-for-hype
Rules-based automation you can audit. We use AI only where it is genuinely better than a deterministic solution.
Stefan Wölflinger
Founder & sole developer, HoTechOlution
- 4+ years building on the apaleo OpenAPI
- Certified GDPR expert (Geprüfter Datenschutzexperte)
- 15+ years in professional software development
- Led a hotel company's migration to apaleo in 2022
- Digital marketing expert
The whole company
When you write in, Stefan replies.
HoTechOlution is a one-person company in Vienna — no account managers, no outsourced support tiers. The person who builds the product is the person who answers your email, and one of only a handful of genuine apaleo specialists.
Consulting & custom builds
Thinking about apaleo? Start here.
From a 2-week Migration Sprint to bespoke connectors and GDPR audits — we get hotels onto apaleo cleanly, and keep them there. Stefan has led a hotel company's migration to apaleo (2022); the fastest way onto the platform is from someone who has already done it.
apaleo Migration Sprint
A fixed-scope, ~2-week setup to get your property live on apaleo cleanly — configuration, data, integrations.
Fixed price · €8,500–14,500
Custom apaleo connector
A bespoke integration between apaleo and your accounting, CRM or internal tooling — built and supported by the developer.
Fixed price · €6,000–18,000
GDPR audit for apaleo hotels
A data-protection review led by a certified Datenschutzexperte — DSAR, retention and consent, mapped to your apaleo stack.
Day rate · €1,000–1,500
No-code automation
Connect your hotel's tools and automate repetitive workflows with n8n and Make.com — no engineering team required.
€140–180/hour · fixed-price packages on request
Digital marketing for hospitality
Google-certified support for hotel marketing — Ads, Analytics and digital strategy from someone who knows the industry.
€140–180/hour · fixed-price packages on request
Frequently asked
Straight answers.
The six questions we hear most often. If yours isn't here, write Stefan directly.
What does "apaleo-native" actually mean?
Every HoTechOlution product is built directly on apaleo's OpenAPI and live webhooks. Cases close in seconds, not on tomorrow's batch run, and the UI embeds inside apaleo One. No CSV exports, no nightly syncs, no "integration partners" in the middle.
Who builds and supports the software?
Stefan Wölflinger — founder, sole developer, and the person who answers your email. 4+ years on the apaleo OpenAPI, 15+ years in software development, certified Datenschutzexperte in Vienna.
Are your apps GDPR-compliant?
Yes. Built in Europe, hosted in the EU, designed by a Geprüfter Datenschutzexperte. Each customer's data is isolated; payment links use Apaleo Pay; no US sub-processors in the request path. We can also run a full GDPR audit on your apaleo stack — see Consulting.
What does an apaleo BMD accounting export cost?
€20 per hotel per month, single tier, all features included. Existing BMD Connector customers keep their original price for life.
How is GIMSI different from a generic CRM or group tool?
GIMSI lives inside apaleo One in 11 places. Group profiles, rate selection, offer PDFs and reservation pushback all happen against your real apaleo data in real time — not in a separate system that forgets to sync.
What's the difference between Light and Enterprise pricing?
Tiers differ by property size only — never by features. Smaller hotels pay less because they're smaller, not because the product is crippled. Above the Light caps you switch to per-room Enterprise pricing automatically.
Let's talk
Start a free trial, or book 20 minutes with Stefan.
No sales team, no scripted demo — a direct conversation with the person who builds and supports the software.