Group profile management
Create a structured group record — company, contact, rooms needed, dates, special requirements — linked directly to your apaleo property data. Profiles persist so repeat groups take seconds to re-quote.
apaleo-native group & MICE management
Groups, proposals, apaleo — one flow.
GIMSI lives inside apaleo One. Build a group profile, pick dates and rates, generate a polished offer PDF in minutes, and push the reservations straight back to apaleo in real time. No second system to sync.
What GIMSI does
Every step of a group booking, inside apaleo One.
Group bookings involve five or six steps that normally span two or three systems. GIMSI handles all of them against your live apaleo data, in a single workflow.
Polished offer PDFs in minutes
Pick rate plans straight from your live apaleo data, add services and cancellation terms, and generate a white-label PDF in minutes. The document carries your hotel's branding — not GIMSI's. No Word templates, no manual formatting.
Real-time push to apaleo reservations
When a group confirms, GIMSI pushes the reservations back to apaleo via the live API — rooms are marked booked immediately. No copy-paste, no nightly import, no risk of a double-booking in the window between confirmation and sync.
Embedded in 11 places in apaleo One
GIMSI surfaces inside apaleo One's reservation list, calendar, property settings and more — 11 integration points in total. Your front-desk team works where they already are, not in a separate browser tab.
One-click OAuth connect
Connect GIMSI from the apaleo Store with a single OAuth click. On connect, GIMSI auto-imports your properties, unit groups, rate plans and cancellation policies from apaleo. You're ready in under 5 minutes, with nothing to configure manually.
Bilingual EN/DE proposals
Generate offer PDFs in German or English at the click of a button — the language follows the guest record. Both languages are fully supported in the interface and in every document GIMSI produces.
Why apaleo-native matters
A group tool that syncs is still two systems.
GIMSI works against your live apaleo data in real time — the same rates, the same room inventory, the same cancellation policies you already manage in apaleo. There is no sync because there is nothing separate to sync.
Transparent pricing
Priced by hotel size — never by features.
Both tiers include the full GIMSI feature set. The only difference is property size. Smaller hotels pay less because they're smaller, not because they get a cut-down product.
Light
Up to 60 rooms · up to 3 hotels
€49
/hotel/month
- Full feature set included
- Up to 60 rooms per hotel
- Up to 3 hotels
- 30-day free trial
Enterprise
Unlimited rooms & hotels
€0.90
/room/month
- Full feature set included
- Unlimited rooms & hotels
- Multi-property group offers
- 30-day free trial
Existing customers keep their price for life.
Frequently asked
GIMSI questions, answered.
The questions we hear most from apaleo hotels evaluating group management software.
Where does GIMSI run — inside apaleo or alongside it?
Inside apaleo One. GIMSI integrates in 11 different places in the apaleo UI — group inquiry list, reservation details, calendar and more. You never leave apaleo to create a group offer or push reservations.
Does GIMSI create real apaleo reservations?
Yes. When you confirm a group offer in GIMSI, the reservations are pushed back to apaleo in real time via the apaleo API — rooms are immediately marked booked in your PMS. No separate sync step required.
How quickly can a 40-room hotel onboard?
About 5 minutes. GIMSI connects via a single OAuth click from the apaleo Store. On connect, it auto-imports your properties, unit groups, rate plans and cancellation policies from apaleo. You're ready to create your first group offer immediately.
Can I generate offer PDFs in our hotel's brand?
Yes — GIMSI offer PDFs are white-label and branded to your property. You can customise the layout, logo and colour scheme so the PDF looks like it came from your hotel, not from a third-party tool.
What languages does GIMSI support?
GIMSI supports English and German — both the interface and the proposal PDFs it generates. Additional languages are available on request.
Is GIMSI in the apaleo App Store?
Yes. GIMSI was certified and listed in the apaleo App Store in August 2024. You can find it under Meetings & Events and connect it directly from there with one click.
Built and supported by Stefan Wölflinger — 4+ years on the apaleo OpenAPI, certified Datenschutzexperte in Vienna. The person who builds the product is the person who answers your support email.
Get started
Try GIMSI free for 30 days.
No setup fee, no card required. Connect from the apaleo Store in minutes and start generating group offers against your live apaleo data.